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Safety

Know the who, when, where & why... privately.

Know Who’s There

Nothing matters more than the safety of your staff. HR departments and safety managers across the globe never stop in their endeavor to find new approaches to securing their facilities, and so many have already turned to LobbyFox to answer one of the most basic yet challenging questions they face on a daily basis: “Who’s in my facility?” LobbyFox has been built from a fundamental level to answer this question.

When guests arrive, they are required to check in. When they leave, they check out. Furthermore, because we know it’s just as important to know when your visitors left, if your LobbyFox kiosk senses that the visitor has stayed for longer than expected, it begins sending the visitor text messages to ask if they’re still there. This enables them to easily check out even if they forgot to stop by the kiosk.

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Visitor badges with photos.

Reject Unwanted Visitors

Lobby Fox will automatically reject unwanted visitors.

In addition to knowing who is in your facility, it’s also important to manage who isn’t permitted entry in the first place. Disallow certain kinds of visits entirely–like solicitors or walk-ins–or even conditionally reject visitors if they can’t pass a health screening, or sufficiently confirm what your safety policies are.

As a part of upcoming LobbyFox version 10.0, LobbyFox’s “blacklist” feature allows you to easily manage a list of banned visitors, which is perfect for organizations that want to keep track of individuals who are not welcome on the premises. If a visitor attempts to check in and they appear on your visitor blacklist, LobbyFox will quietly and politely deny them entry, increasing the security of your facility, and ensuring that your staff can avoid dealing with the situation entirely.

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Protect Sensitive Info

In the modern age, data is king. Organizations of all shapes and sizes–but especially the private sector–have come to realize the importance of protecting their data, and as a result, have implemented a wide variety of technologies and policies to safeguard it.

Here at LobbyFox, we understand the importance of data security, which is why our system is built from the ground up to conceal your visitor records, and even protect your employees from being viewable to all of your visitors. Our cutting edge system encrypts all data sent between the kiosk and the LobbyFox servers, and only allows authorized personnel access to your visitor data. If you’re looking for a visitor management system that can keep your data safe, look no further than LobbyFox.

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Data Protection

Robust Visitor Records = Compliance Peace of Mind

Robust Visitor Records = Compliance Peace of Mind

LobbyFox logs all visitor information and activity to their profile. Download signed documents, view responses to questionnaires, validate visitor orientation requirements, document important visitor information and more.  Generate and export reports for audits and contract tracing. Storage is unlimited and your data is secured by XYZ. 

Visitor Profile Includes:

  • Name
  • Email
  • Mobile number
  • Answer to all quizzes, questionnaires, & health screenings
  • Company
  • Notes
  • Date/Time of all check-ins
  • date/time & manner of all check-outs
  • Date/time stamped signed user agreement
  • Host Name
  • Which entrance was used
  • visitor type
  • photo
  • Pre-registration information

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Frequently Asked Questions

How does LobbyFox work?

Is this system compliant with various regulations?

What if my company already has a visitor management system?

What if my company doesn’t have a visitor orientation process yet?

How hard is the system to setup?

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

Is this system compliant with various regulations?

LobbyFox can keep you in compliance with a ton of those pesky government regulations, like C-TPAT, ITAR, FISMA, and more, just see our “Compliance” webpage for details.

What if my company already has a visitor management system?

Often, we find that when someone says they’re already using a visitor management system, it’s nothing more than a paper sign-in sheet and phone directory taped to the wall. This kind of antiquated approach is rife with issues regarding the protection of the anonymity of your guests, is prone to records being disorganized or even lost entirely, and results in a huge amount of wasted time when your front desk staff has to call visitors’ hosts all day, every day to notify them that they have a guest. Even if you’re already using a more robust, electronic solution, there’s a reason why so many businesses switch from these to LobbyFox. LobbyFox offers unparalleled flexibility, and tons of customizable options that you just won’t find anywhere else.

What if my company doesn’t have a visitor orientation process yet?

Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Lobby Fox offers live demos daily!

Live Demos Daily

LobbyFox visitor management experts are giving live, one-on-one demos every day. Ask whatever's on your mind, and get a better feel for how LobbyFox will transform your lobby in an instant.

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Establish Company Expectations

Social distancing sign.

Whether you require all visitors to wear a mask, undergo a temperature check, or social distance while in the facility, the kiosk can be utilized to enforce compliance with your company's health and safety protocols. Custom health screenings and COVID protocol videos can be toggled on and off based on your current company and local policies. The visitors you require to view this information are served current information including wearing a mask and social distancing requirements. Upon completion of check-in, visitors can receive a text notification reminding them of the PPE requirements.

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