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How Unenforced Visitor Policies and Compliance Leads to Problems
Contractor compliance, documentation and on-site management are not top of mind for many manufacturing professionals. Oftentimes, management teams don’t consider contractors, vendors or drivers as “visitors.” While everyone knows how important safety and policies are, the specific tasks surrounding visitor management can be monotonous. Since visitor policies are often covered by corporate policy or certification processes, facilities typically do things the way they always have, rather than reevaluate their operation. If nothing has ever happened that draws scrutiny to the process, they are rarely thought about. But, when the safety of others is at risk, no amount of money can replace the regret of not having done things differently. For example, each workplace injury costs an average of $44k, plus an additional +$15k in fines, and doesn’t include legal proceedings.
A Harvard Business Review study found that the more complex and detailed rules are the most likely to be broken. However, since regulatory and safety compliance can never be optional or even enforced inadequately, your staff and visitors must consistently execute properly…regardless of how challenging/complicated/annoying the procedures may be.
Safety
How to Improve the Security of your Facility with a Check-in KioskFacilities all over the globe have at least one thing in common: all of them consider on a regular basis the various tools and systems they can implement to increase their security. Whether physical or digital, securing your premises and data has never been more important, especially given the rise in cybersecurity threats in recent years. The good news is that check-in kiosks, as well as visitor management systems more broadly, can help to achieve these goals. Without further ado, let’s take a look at the variety of ways a check-in kiosk can help keep you and your staff safe at the office.
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How to Choose the Right Visitor Management System in 2023!Particularly ever since the onset of the COVID-19 pandemic, more and more businesses have been looking for visitor management solutions. However, look no further than Google Trends data to see that visitor management has been on the minds of HR and office administration personnel for years and years prior. While serving a relatively simple purpose, modern visitor management systems offer an extremely wide array of options and features to not only streamline your visitors’ check-in process, but also to ensure you are going above and beyond any compliance requirements that your business may have by doing things like tracking visit information, and serving visitors legal agreements at check-in.
However, not all visitor management systems are built equally, and this is a testament to the relatively new technology enabling these workflows; much of the software is on the bleeding edge of tech, and different visitor management companies are necessarily approaching any number of problems they’re trying to solve in very different manners. As has always been the case, though, the right visitor management system for your business is the one that solves as many of the unique challenges you have in your office as possible. Whether you need a system geared towards your compliance requirements, robust host notification flexibility, or you simply need a kiosk that can handle an enormous number of visitors, there’s sure to be a system on the market that will work for you. Click here for a checklist of features that should be included in a VMS package.
Optimize
5 Tips for Getting the Most out of your Visitor Management SystemMore and more businesses find themselves in a situation where they could benefit by using a visitor management system and accompanying check-in kiosks. However, after ordering the system and turning on the kiosk, they think they’re done, but this couldn't be further from the truth. The fact of the matter is that modern visitor management systems can be extremely powerful tools for streamlining visits to your office, but with that power comes a whole lot of complexity. Feature sets, toggle switches, visitor rules, auto-checkout overrides, sign-in flows, sign-OUT flows… all of these things can sound very confusing and daunting, but don’t worry, in this article we’re going to walk you through five ways that you can get more out of your visitor management system.
