Visitor badges – more often referred to as security or name badges – identify guests in a workplace. When a host is notified about a visitor's arrival, it’s relieving to know that their guest will be wearing a badge making them easier to identify. Visitors want to feel welcomed by the company, and since most visitor badges include the name of the visitor, company name, and visitor type, the introduction has already been made for them. Visitor badges also boost your company brand and professional image by communicating to your visitors that their safety and experience are important. No worries if a visitor loses a badge, the kiosk will simply reprint one.
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The first step to improving visitor safety requires that all visitors are prepared with PPE, have knowledge about the dangers, conduct expectations at your facility, and issue an identification badge that they must wear, indicating who they are and why they are there. If a visitor bypasses the receptionist or visitor management system, it is easy for employees to spot anyone lacking a badge. Some areas of your facility may be restricted to only employees or certain visitor types, so providing visitors with a badge ensures that they will only be escorted to areas where they are permitted.Schedule a Demo
Returning or pre-registered visitors receive an expedited check-in and immediate badge printing. Some visitors, like food delivery drivers, won’t need to receive a badge when they check in. Set up to your preferences, LobbyFox ensures that every visitor receives a proper level of orientation and identification when they enter your facility….even if it means none at all. Choose what visitor information displays on each badge.
A consultant arrives for a scheduled appointment.
They select the visitor type of "Scheduled Appointment" while checking in.
The visitor completes check in and prints their badge.
Their host is notified of their arrival and greets them in the lobby.
A driver arrives for a delivery.
They select the visitor type of "Delivery" while checking in.
The delivery driver receives notification upon checking in, clearing them to unload in bay 4.
A contractor arrives to continue on a project.
They select the visitor type of "Contractor" while checking in.
This contractor is a frequent visitor, and completes an expedited check-in.
The contractor is cleared to begin working.
Click each visitor below to learn more of their journey.
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The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.
LobbyFox can keep you in compliance with a ton of those pesky government regulations, like C-TPAT, ITAR, FISMA, and more, just see our “Compliance” webpage for details.
Often, we find that when someone says they’re already using a visitor management system, it’s nothing more than a paper sign-in sheet and phone directory taped to the wall. This kind of antiquated approach is rife with issues regarding the protection of the anonymity of your guests, is prone to records being disorganized or even lost entirely, and results in a huge amount of wasted time when your front desk staff has to call visitors’ hosts all day, every day to notify them that they have a guest. Even if you’re already using a more robust, electronic solution, there’s a reason why so many businesses switch from these to LobbyFox. LobbyFox offers unparalleled flexibility, and tons of customizable options that you just won’t find anywhere else.
Then let our team of visitor management experts put one together for you! We will work with you hand in hand to iron out exactly how your LobbyFox kiosk should function, and how your check-in process should be defined. Whether it’s setting up visitor questionnaires, identifying what types of visitors shouldn’t be allowed in, or adding legal documents to your check-in flow, we’re always here to help.
The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!
LobbyFox visitor management experts are giving live, one-on-one demos every day. Ask whatever's on your mind, and get a better feel for how LobbyFox will transform your lobby in an instant.