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Notifications & Alerts

Realtime custom host & visitor notifications by text or email.

Customize Your
Notifications

Change how you notify hosts or visitors with the click of a button.

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Notify in
Real Time

Notify current visitors of pertinent information on the fly, when needed.

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Notify Anyone

Notifications aren’t restricted to visitors, text employees or entire departments.

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Emergency
Notifications

Update your visitors in real-time in crisis situations.

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Facility with multiple employees and visitors show that all can receive notifications from LobbyFox

Hover over each notification to see an example.

LobbyFox manufacturing facility example.

Dock 14 is open and ready for you to unload.

Chat bubble rightNotification bell right

We are not accepting unscheduled visitors at this time. Please call 555-555-5555

Chat bubble rightNotification bell right

Thank you for checking in, your host will be here to greet you soon.

Chat bubble rightNotification bell right

A contractor Bob Smith from ABC Fabrication has just checked in.

Chat bubble rightNotification bell right

A Regulatory Authority Bob Smith from OSHA has checked in to see John.

Chat bubble rightNotification bell right

Your Doordash has Arrived at the front desk.

Chat bubble leftNotification Bell Left

April Smith has arrived for her interview and is waiting in the lobby.

Chat bubble leftNotification Bell Left

Bob Smith from Acme sales has just been dismissed by the kiosk.

Chat bubble leftNotification Bell Left

A Robust System

Send customized "text blasts" or individual messages to not only your visitors, but also internal staff / departments as well.

With LobbyFox’s super advanced notification editor, you can easily build and edit your notifications on the fly.

Use placeholder text to dynamically represent things like your visitor’s name, number, company, and even configure your notification emails to let your hosts know which kiosk a visitor has checked in on.

Use an endless number of custom triggers to tell LobbyFox the precise circumstances when a notification needs to go out, and who those notifications need to go to. Send your executive assistant a notification when a visitor checks in to see a C-Level Executive. Notify an entire department if a contractor arrives. Email your HR manager when a visitor has passed their safety screening. The possibilities are endless!

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Visitor receiving notification on phone.

Historically speaking, there’s never been a great way for administrators to disseminate information to visitors short of physically finding them, or making an announcement over the PA. This is no more.

LobbyFox easily allows platform administrators to send text blasts to all visitors at once, or even directly to individuals from the Visitor Information Center.

Inform all your visitors that the facility is closing soon, and that they should make their way back to the front office. Text a visitor to let them know that their service work has been completed. Ping a visitor to let them know their documents are ready. Instantly notify a truck driver in a holding lot that you're ready for them at the dock. You can also include your employees and/or specific departments in these text blasts.

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LobbyFox alerts go above and beyond the host-visitor relationship. Years ago we recognized the need for departmental and employee notifications that may or may not have anything to do with visitors. The LobbyFox notification editor makes it easy to schedule or instantly send text notifications to anyone including departments, individual employees, or visitors. LobbyFox can send texts to your employees even if they don’t receive visitors and aren’t a host in the kiosk.

Many LobbyFox customers use trigger notifications to inform management when a key customer or vendor arrives at the facility, or to notify health and safety personnel when regulators arrive to perform an audit. HR and safety departments love to use this feature to remind employees of upcoming training and benefit alerts.

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Notifications sent with LobbyFox
Safety checklist and notifications sent with LobbyFox

Though it’s not a feature anyone wants to have to use, it’s a feature that can be a lifesaver when you need it most.

The LobbyFox platform allows administrators to quickly and securely send out text blasts to all visitors and employees during an emergency situation, right from the main dashboard. And because we know time can be of the essence in crisis situations, LobbyFox also allows you to pre-configure text blast templates for any number of emergency situations.

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Any Use Case

Customize the notifications your employees and entire departments
receive about visitor events, even if they're not the host.

10.5" Surface Go Kiosk (enclosure sold seperately)

Includes:
  • LobbyFox Software Pre-Installed
  • Surface Go tablet and charging cable
  • 1 roll DYMO badge labels(@ 300 labels/roll)
  • Surge Protector
One-Time Cost
FREE

*Countertop Setu
**Badge Printer Included

10.5" Surface Go

Free

27" Touch Screen

$199

43" Touch Screen

$1299

55" Touch Screen

$1999

Message icon

REGULATORY AUTHORITY: Sara Jones from OSHA is here to see Jake Miller.

Message icon

Kate is on maternity leave but Bob Smith +12345678999 is a Main Lobby expecting her. Please meet with visitor.

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Chris Jackson at Main Lobby failed COVID screening. Call them +123456789998 to reschedule their visit.

Message icon

DELIVERY ALERT: UPS has left a package at Main Lobby. Please go collect it.

Message icon

Adam Williams +12345678902 is at Main Lobby & would like to apply for a job. They have received a text link to the online application but if you're available, please greet and welcome them.

Message icon

HR Alert: A walk-in visitor John Topp +12345678900 from ACME Sales & Supplies was declined by Main Lobby.

Message icon

EMERGENCY AT EYECONIC. Evacuate the building now. Do NOT collect belongings. Meet at company sign in front of building by the street.

Message icon

SAFETY ALERT: A contractor, Adam Braun from ADB Fabrication has checked in to see Joe Adams.

Key Features

Frequently Asked Questions

How does LobbyFox work?

How hard is this system to set up?

Does LobbyFox replace my receptionist?

Can I communicate with my visitors through this system?

How hard is the system to setup?

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Does LobbyFox replace my receptionist?

Here at LobbyFox, we don’t necessarily want our visitor management system to “replace” anyone. One of the key benefits of LobbyFox is that it allows your employees that are currently responsible for checking in visitors or conducting visitor orientations to focus on other, much more important tasks. Given how repetitive and menial these things can be, it’s only natural that you should use a kiosk to automate them!

Can I communicate with my visitors through this system?

The side of the LobbyFox system your visitors see is only half the story. Behind the scenes, we’ve built a super powerful system that administrators can use to not only see who is or was in their facility, but also communicate with any or all visitors directly via the language everyone speaks: the text.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. All you have to do is plug in the kiosk, and we’ll handle the rest!

Lobby Fox offers live demos daily!

Live Demos Daily

LobbyFox visitor management experts are giving live, one-on-one demos every day. Ask whatever's on your mind, and get a better feel for how LobbyFox will transform your lobby in an instant.

Schedule Your Live Demo

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