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Pre Registration

A Visitor Pre-Registration System Improves Check-In Speeds

Streamline
Check-in

Enable visitors to complete orientations outside of your lobby.

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Videos, Quizzes
or Both

Play orientation videos, and quiz visitors afterwards.

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Present Extensive Orientations

Lengthy orientations don't have to happen on-premises.

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Unlimited Pre-Registrations

Host huge events and easily check-in guest beforehand.

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For lobbies with a large volume of foot-traffic(and consequently, visitor check-ins) LobbyFox pre-registration prevents your lobby from becoming clogged up with multiple visitors waiting in line to check in.

For visitors that are pre-registered, check-in is a breeze. These visitors simply approach the LobbyFox Kiosk, enter their phone number, and receive their name badge. Bada bing, bada boom.

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Streamline check in

LobbyFox pre-registration allows you to serve your visitors orientation, safety, or otherwise informational videos on their own time, prior to arriving at your facility.

To ensure your guests were paying attention, LobbyFox Quizzes allow you to test their retention of the information served to them in the video immediately afterwards. Quiz results are stored in the visitor’s profile so you can easily reference them for years to come.

Quizzes are a great way to retain acknowledgement and understanding of your facility’s unique protocols, and can be an effective tool in litigation involving a visitor's breach of your facility’s requirements.

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With years of experience here at LobbyFox we know how long visitor orientations can take. Especially inside facilities that are tightly controlled by regulations related to intellectual property, classified information, strict access control, and more. That's why our advanced pre-registration functionality enables your visitors to complete the vast majority of their check in prior to their arrival at your facility.

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Employee giving newly arriving contractors orientation.
Employing showing customers required waivers.

Here at LobbyFox we have found that a common situation where pre-registration can make an enormous difference is when our customers host large events that require visitors to undergo some semblance of orientation, or sign documents to attend.

A great example of this is when visitors of your event are required to sign insurance waivers, or NDAs if sensitive information is going to be discussed or otherwise disclosed to attendees.

LobbyFox pre-registration allows all of this monotonous paperwork to be taken care of entirely beforehand prior to any guest arriving at your facility!

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Key Features

Notifications & Alerts

LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email.

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Visitor Orientation

Don't waste your employees' time with repetitive visitor orientations, let LobbyFox do it for you!

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Kiosk Customization

Use your own logo, color pallete, and font with a 100% customizable kiosk.

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Visitor Types

Notify different hosts in a variety of ways based on the type of visitor.

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Visitor Reporting & Logs

View visitor profiles, historical visitor records, and send texts to visitors while they're checked in.

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Visitor Screening

Quiz your visitors about health or safety protocols before they step foot into your facility.

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Automatic Dismissal

Prevent unscheduled or unwanted visitors from checking in.

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Secure Platform

Keep your visitors, hosts, and network safe, secret, and secure.

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Ultimate User Control

Easily manage multiple kiosks or kiosk locations from a single account.

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Serve Videos

Show your visitors videos relevant to their visit. Different videos for different visitor types.

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Touchless Check-In

Allow your visitors to check in without ever touching the screen, reducing covid risks.

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Pre-Registration

Allow your customers to register before their visit, increasing check-in speeds.

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QR Codes

Allow mobile check-in through QR codes, printed separately or displayed on the kiosk screen.

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Internal Communication

Improve communication through text message, emails, and other integrations.

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Multi-Language Support

Support for 6 languages to increase accessibility to all visitors.

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Visitor Badges

Keep your facility secure with visitor name badges, included with every kiosk.

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Frequently Asked Questions

Do pre-registered visitors still receive a visitor badge?
How does LobbyFox prevent the spread of germs in my office?
How does LobbyFox work?
How hard is this system to set up?
What if I have people that visit frequently?

Do pre-registered visitors still receive a visitor badge?

Yes! Pre-registered visitors will still check-in at the kiosk to let their host know they have arrived and to receive a badge.

How does LobbyFox prevent the spread of germs in my office?

LobbyFox allows you to screen visitors before they enter your facility and before one of your employees would interact with them face- to face. Many of our customers implemented health screenings that ask visitors if they are showing symptoms of illness or if they have been exposed to COVID-19. If a visitor fails a health screening the kiosk can politely and discreetly deny their entry. Read more here.

How does LobbyFox work?

The LobbyFox check-in kiosk couldn’t be easier to use. When a visitor arrives at your facility, the kiosk instructs them to check in by using the touchscreen. LobbyFox asks them who they are, who they’re with, who they’re there to see, and what the nature of their visit is. At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby.

How hard is this system to set up?

The difference between LobbyFox and other visitor management systems available to you is that–here at LobbyFox–we take care of 100% of system configuration for you. We can even assist you in the customization of your kiosk. All you have to do is plug in the kiosk, and we’ll handle the rest!

What if I have people that visit frequently?

Although new visitors need to be properly oriented by watching videos, signing documents, etc. recurring visitors may not need to be put through the same spiel. Customize the kiosk to recognize returning visitors and only reserve information when you decide it is necessary!

Lobby Fox offers live demos daily!
Live Demos Daily

LobbyFox visitor management experts are giving live, one-on-one demos every day. Ask whatever's on your mind, and get a better feel for how LobbyFox will transform your lobby in an instant.

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