What is a Visitor Management System?

A visitor management system, or VMS, is a system that streamlines all processes related to visitor intake. Our system consists of a check-in kiosk (or a printable QR code) for visitor registration as well as a cloud management platform. From the management platform, you may set up custom notifications, view logs of past and current visitors, customize kiosk settings, or set up unique check-in logic for your various visitors.

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Lobby Fox improves employee retention through text messaging.

The first impression a customer, potential employee or any other visitor has is important. Not every facility has or wants a receptionist on duty at all times. Visitor management systems were developed as an alternative to the logbook and sign in sheet.  Visitors shouldn’t have to navigate through internal phone systems to track down a host. 

When a visitor checks in on a LobbyFox kiosk, they may select from a visitor type menu to begin their unique check in journey. For example, a contractor may check in and be prompted to watch a safety video listing required PPE at the facility. Once your visitor checks in, notifications can be set to automatically send texts or emails to the relevant parties. This helps make visitor check-in a consistent, organized, and painless process.

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While the technology and logic behind visitor sign in kiosks can be complex, the LobbyFox visitor management system couldn’t be easier to use. LobbyFox provides a 100% turnkey solution with a platform that is specifically tailored to the manufacturing industry.

You may manage any kiosk at any location from a browser. Our management platform contains detailed visitor logs for compliance as well as the ability to text any employee or visitor directly from the console.

Here are the basic steps to getting started:

  • Enter basic company information for account creation.
  • Select from our pre-determined visitor types or create your own custom visitor types.
  • Choose who receives notifications relevant to each visitor type.
  • Choose what videos, signed agreements, name badges, quizzes, or forms may be relevant to a visitor type.
  • Guests may now check in with relevant information and the correct parties will be notified.
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Streamline check in


$99 /month
Required Per Location

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Display Options (a la carte)

QR Codes

$20 /month
Per Door

Perfect for outdoor needs.
No internet/electricity required.
Perfect for visitors who do not exit their vehicle.

QR Code

*Print any size | Place anywhere*



$80 /month
Per Kiosk

Choose from 10.5" or 27"touchscreen kiosk.
Includes badge printer.
Built in QR functionality for groups & touchless safety.

LobbyFox kiosk printing a badge.

*Lifetime Warranty*

Lobby Fox offers live demos daily!
Live Demos Daily

LobbyFox visitor management experts are giving live, one-on-one demos every day. Ask whatever's on your mind, and get a better feel for how LobbyFox will transform your lobby in an instant.

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Key Features

Notifications & Alerts

LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email.

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Visitor Orientation

Don't waste your employees' time with repetitive visitor orientations, let LobbyFox do it for you!

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Kiosk Customization

Use your own logo, color pallete, and font with a 100% customizable kiosk.

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Visitor Types

Notify different hosts in a variety of ways based on the type of visitor.

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Visitor Reporting & Logs

View visitor profiles, historical visitor records, and send texts to visitors while they're checked in.

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Visitor Screening

Quiz your visitors about health or safety protocols before they step foot into your facility.

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Automatic Dismissal

Prevent unscheduled or unwanted visitors from checking in.

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Secure Platform

Keep your visitors, hosts, and network safe, secret, and secure.

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Ultimate User Control

Easily manage multiple kiosks or kiosk locations from a single account.

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Serve Videos

Show your visitors videos relevant to their visit. Different videos for different visitor types.

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Touchless Check-In

Allow your visitors to check in without ever touching the screen, reducing covid risks.

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Allow your customers to register before their visit, increasing check-in speeds.

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QR Codes

Allow mobile check-in through QR codes, printed separately or displayed on the kiosk screen.

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Internal Communication

Improve communication through text message, emails, and other integrations.

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Multi-Language Support

Support for 6 languages to increase accessibility to all visitors.

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Visitor Badges

Keep your facility secure with visitor name badges, included with every kiosk.

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