Would a Visitor Management System benefit your facility?

We think LobbyFox would be good fit in this category. Please read some of our reasonings below.

You said you use paper logs to sign in guests or have a phone directory for visitors to call their host.

Paper log books or phone directories can leave your guests and employees exposed to unwanted solicitation or harassment. By leaving names, times of visit, phone numbers, and other information out, you open the door to potential security vulnerabilities as anyone that walks in can take a picture of the list with their mobile phone.

LobbyFox can help protect you, by storing all information securely.

You said your company does not use name badges for visitors.

Visitor badges make it easy to identify who is supposed to be at your facility. Knowing who is meant to be on premises and easily identifying them leads to a more secure facility.

LobbyFox can help, we include badge printers with every kiosk. Utilizing the Dymo^® 450 and 550 thermal printers, you will never need to worry about ink or toner. You have several options for badge labels, including badges with time sensitive indicators that will fade after a visit.

You said your company uses name badges for visitors.

LobbyFox can help automate the process, we include badge printers with every kiosk. Utilizing the Dymo^® 450 and 550 thermal printers, you will never need to worry about ink or toner. You have several options for badge labels, including badges with time sensitive indicators that will fade after a visit.

You said employees have to turn away or reject unwanted visitors.

Turning away a guests can be awkward. Some guests may even be irate that they cant get an appointment.

By using a LobbyFox kiosk, your employees can avoid these undesirable scenarios. LobbyFox can automatically reject walk-ins or other visitors you do not wish to see. Let visitors be frustrated with the kiosk or company policies rather than your employees.

You said you do not have an efficient way to message all visitors and guests in an emergency.

Emergency situations can be unpredictable and stressful. By better preparing for them, you can help mitigate risk that employees or visitors may face.

LobbyFox offers text messaging capability, with options to send text blasts to all employees and visitors. These messages can provide a way quickly get important messages to everyone. Furthermore, the LobbyFox system keeps track of all current visitors so you may always know who is there and verify their safety.

We think LobbyFox would be good fit in this category. Please read some of our reasoning below.

You said their are no signs displaying check in procedure.

If a visitor walks in your doors and is confused what to do next, that can be stressful. Visitors may even form a poor first opinion of your business if they feel uncertain how to proceed. You can avoid these situations with a straightforward and clear check-in path.

LobbyFox kiosks make check-in easy for all parties. With a kiosk and sign saying "Check In Here", visitors will always know exactly where to go. Once a visitor has checked in, the host will be automatically notified and can send a response letting them know they are on their way (or other custom messages)

You said you must comply with C-TPAP or other compliance standards.

Following compliance standards is important for businesses.

LobbyFox can help ensure consistency and best practices. The system automatically logs and stores important information from every visit. When paperwork, waivers, safety orientations, and quizzes are completed, the system automatically keeps a record of it all. You will never need to worry something will be missed or forgotten.

You said visitor information is not stored automatically.

If information related to a visit is not automatically stored, that opens the door to human errors and missing information.

LobbyFox automatically and securely stores all information when visitors check in and check out. It collects time stamped documentation on any agreements signed, safety orientations show, quiz results, check in times, and more.

You said you visitors are required to sign agreements or waivers.

If an agreement is ever forgotten or lost, problems can arise.

LobbyFox can help ensure these documents are signed and logged. LobbyFox offers ways to provide different agreements and waivers for each guest. If a contractor needs to sign a different agreement than other guests, you can do that, and more!

You said you have a basket to collect job applications or other deliveries.

While leaving things in a basket to be collected may feel sufficient, it can also lead to misplaced items and confusion if something is missing.

LobbyFox can collect job applications and has quick delivery options. For when a package is being delivered, the LobbyFox kiosk has a quick delivery button on the home screen. The party dropping off may enter the name of the recipient to automatically send them a notification and prompting them to collect their package.

Your answers lead us to believe you are doing well in this category.

With that in mind, LobbyFox offers tools that make organization, recordkeeping, and compliance a breeze.

LobbyFox can help automate this process and ensure all the right information is stored securely. LobbyFox also allows visitor management from our cloud platform, allowing you to log in and view information anywhere!

We think LobbyFox would be good fit in this category. Please read some of our reasoning below.

You said guests are responsible for finding their own host.

If a visitor walks in your doors and is confused what to do next, that can be stressful. Visitors may even form a poor first opinion of your business if they feel uncertain how to proceed. You can avoid these situations with a straightforward and clear check-in path.

LobbyFox kiosks make check-in easy for all parties. With a kiosk and sign saying "Check In Here", visitors will always know exactly where to go. Once a visitor has checked in, the host will be automatically notified and can send a response letting them know they are on their way (or other custom messages)

You said employees responsible for visitor check in have other responsibilities.

At many facilities, whoever is located closest to the front door ends up needing to direct visitors, in addition to their normal duties.

LobbyFox can help prevent interruptions that cost your company productivity. With a visitor management system like LobbyFox, those responsible for check-in can have more time to focus on their other tasks.

You said your company uses Slack or Microsoft Teams.

Internal communication platforms are used every day at most businesses.

LobbyFox understands the value of these tools, which is why we have already integrated with Slack and Microsoft Teams, and have more integrations on the way! What this means is LobbyFox can send messages to your staff directly through the communication platforms they are already using every day. When a visitor checks in, LobbyFox can be configured to send a direct message, with canned and custom responses available to easily communicate with the guest.

You said your company does not have a program capable of sending out text messages.

Text messages are a quick and easy way to communicate. There are unlimited ways this can be useful. You could make important announcements, congratulate an employee, receive notifications when visitors check in, and more!

LobbyFox makes texting anyone easy. We have integrated systems in place that make it easy to text any employee, department, or visitor. Automatic notifications can be configured for nearly any visitor event that may be important.

You said guests may sometimes need to wait in a queue to check in.

Nobody likes waiting in lines. Even if the line moves quick, providing an alternate option is often appreciated. Allowing multiple guests to check-in simultaneously can help prevent congestion in the lobby.

LobbyFox offers QR code support, allowing a visitor to check in through their phone. If there is a line at the reception desk or kiosk, guests may wish to scan a code on their phone, loading a mobile version of our check-in that can be completed exactly as they would at the kiosk. This can allow multiple guests to check-in simultaneously.

Your answers lead us to believe you are doing well in this category.

With that in mind, LobbyFox offers tools that make communication easy, help increase productivity, and offer additional channels for employee engagement.

LobbyFox can help streamline communication through automated notifications. With our texting system, its easy to message anyone at your facility any time. Send your employees acknowledgements of their accomplishments, wish them a happy holiday, or text blast everyone at your facility with important information.

We think LobbyFox would be good fit in this category. Please read some of our reasoning below.

You said you receive X guests a day with an average check in duration of X.

Check in spending adds up. Assuming the national average pay for receptionists and administrative personnel of $32, you are spending up to X on check ins every month.

LobbyFox can help you save on check in costs and allow the personnel responsible to focus on their other duties, saving you money.

You said employees are responsible for manually logging guest information.

Logging information takes time, and the human factor can lead to an occasional error or inconsistency.

LobbyFox can help save your employees time, and you money. LobbyFox automatically logs information ensuring consistent and streamlined check-ins.

You said your company already has a visitor management system.

LobbyFox provides an impressive feature set for what you pay. All features and integrations are included with our base software package for just $99 a month. Our kiosks start at just $80 a month with a lifetime hardware warranty.

Although you may already have a visitor management system, LobbyFox offers a comprehensive list of features at a competitive price. We may be able to offer you cost savings and additional features compared to the current system.

You said your company does not have a visitor management system.

A visitor management system can help your company streamline the entire process related to receiving visitors, and more!

A low-cost system like LobbyFox offers many features and tools allowing for greater productivity and communication at your facility. The cost benefits of such a system can be seen immediately through check-in saving, and can also save your employees time by automating certain processes that would otherwise cost you money as well.

You said your company pays for record management services or a text messaging platform.

If you are currently paying to manage visitor records or a text messaging system, you can cut those costs out with LobbyFox.

LobbyFox offers robust visitor logging and record keeping as well as a system to text any employee or guest. We aim to cover all needs related to visitor management in our standard software package, eliminating the need for other costly subscriptions.