Many companies are seeking out alternatives to utilizing a logbook, receptionist, and/or an antiquated clipboard with phone numbers next to a phone for visitors to use when they enter the facility. To fulfill this need for technological advancement in the lobby management realm, visitor management kiosks are popping up everywhere. We see them in schools and doctor’s offices frequently. But they are also beneficial in industrial environments. Visitor management kiosks, like the innovative one offered by LobbyFox, can provide many improvements to your visitor management process while reducing overhead and improving productivity. Since today’s average employee only spends a little under two and a half hours working productively per day, a visitor management system is an excellent strategic move to improve productivity. Lobby visitor kiosks loaded with visitor management systems are the way of the future. They may seem a little bit complex, but under standing the technology they utilize shows just how beneficial they can be.
LobbyFox was developed to solve a specific need: an industrial visitor management system to replace the antiquated check-in system most industrial companies have previously utilized. This software platform took years to develop, but the experts at LobbyFox are improving the software and features for their customers daily.
While the technological underpinnings of the LobbyFox Visitor Kiosk are complex, the LobbyFox check-in kiosk couldn’t be easier to use. LobbyFox provides an innovative, 100% turnkey solution with a platform that is specifically tailored to the manufacturing industry. The LobbyFox kiosk is not only simple to set up, but it is simple for a visitor to use as well. When a visitor arrives at a facility and approaches the LobbyFox lobby visitor kiosk, they are instructed to check in by using the touchscreen. LobbyFox asks them the following information:
At that point, a name badge is automatically printed for the guest, and their host (the employee they’re there to see) is notified via email, text, or both that they have a visitor in the lobby. The kiosk may also be utilized to provide automated visitor orientations. In the background, the LobbyFox check-in kiosk is also maintaining an electronic visitor log. LobbyFox automates and manages these tasks for your workforce.
The LobbyFox visitor management system is the only visitor management solution designed for manufacturing that has resolved an extensive number of visitor-related problems. The LobbyFox kiosk has provided a way to secure a manufacturing facility, streamline orientation, and save on costs. When using LobbyFox, knowing who’s in a facility is as simple as checking the real-time visitor reporting dashboard. All visitors must be identified, the person they are visiting is selected, and the purpose for their visit is entered into the system. The LobbyFox kiosk will serve visitor orientation videos, ask visitors questions, present safety policies, and collect visitors’ signatures. LobbyFox has automated every aspect of visitor check-in with this simple kiosk, which frees up the workforce for the tasks that matter, saving tens of thousands in extra labor costs.
Some of the other numerous benefits that LobbyFox provides to your business include:
LobbyFox makes it easy to quickly communicate with visitors and hosts via text message or email. On-site visitor information is saved in the system and visitors can be notified of pertinent information, as needed. Notifications can also be sent to entire departments, notifying everyone in the department of important visitors that will be in the area. If any emergencies arise, each visitor will receive real-time updates in crises. LobbyFox provides a valuable solution to a critical problem in the manufacturing business: visitor information sharing.
This system provides a great way for administrators to disseminate information to visitors short of physically finding them or making an announcement over the PA. LobbyFox easily allows administrators to send texts to all visitors at once, or even directly to individuals from the Visitor Information Center. LobbyFox helps staff remain knowledgeable of visits from key customers, vendors, or health and safety personnel who arrive for an audit.
The LobbyFox check-in kiosk and visitor management system eliminates the need to spend time on repetitive visitor orientations. This innovative system can even be utilized to send visitors orientation videos or surveys before a visitor’s arrival, to further streamline the orientation process. LobbyFox will customize the appropriate orientation video according to what type of visitor is completing the intake. For example, when a visiting executive checks in at a LobbyFox kiosk, it’s possible to dazzle them with an impressive orientation video discussing the facility’s production growth, while a contractor may be served an orientation video about your safety policies. Automating orientations with LobbyFox will save employees time that can be more efficiently used to perform other more important tasks.
Use your logo, color palette, and font with a 100% customizable kiosk. LobbyFox check-in kiosks will perfectly replicate your brand’s style guide, logo, color palette, and even preferred font. With international business on the rise, the multilingual features of LobbyFox kiosk make it a single visitor management solution for both domestic and international business locations.
LobbyFox can personalize the experience for each visitor at check-in. It can notify different hosts in a variety of ways based on the type of visitor, and whether it is a department-wide or entire company-wide notification. Each visitor can have a customized check-in experience with an unlimited amount of visitor intake possibilities. LobbyFox also allows you to create an unlimited number of visitor types, all of which can be configured to notify different hosts or departments in a multitude of ways. The LobbyFox platform empowers customers to specify both who and how to notify relevant individuals based on the type of visitor checking in. The experts at LobbyFox have taken great strides to ensure the LobbyFox software eliminates wasted time by sending notifications precisely to the people that need them. For instance, when a government inspector arrives, you can notify your compliance team (and quietly email certain C-level executives). When a job applicant arrives, shoot a message to your HR department. When a contractor shows up, text your operations manager. Depending on what type of visitors your business will expect, LobbyFox can streamline and customize all orientations – safety or health.
LobbyFox even allows you to view visitor profiles and historical visitor records, helping to ensure that your business stays in compliance by creating and maintaining a full historical visitor record. The visitor record makes it easy to search and export visitor reports for reference with LobbyFox’s cloud-based database. Visitor reports can be searched by date, name, and even signed NDA/health screenings. Having this information easily accessible and permanently available has saved LobbyFox customers from countless lawsuits.
Quiz your visitors about health or safety protocols before or after they arrive at your facility. LobbyFox reinforces health and safety compliance with quizzes and questionnaires that are fully customizable for your unique needs. An unlimited number of quizzes can be created for each specific type of visitor, and each visitor can be tested on their retention of knowledge, policies, and protocols during their orientation process. This ensures data will be tracked that verifies visitors understand any necessary policies, safety standards, and compliance before they enter the facility. Failed quizzes can result in a polite dismissal of the visitor, or a prompt to retake the quiz.
Prevent unscheduled or unwanted visitors from checking in. Especially in a post-COVID world, front desk employees love LobbyFox because it provides a no-contact solution for dealing with visitors. As was previously discussed, if a visitor fails a health screening or quiz, they can be asked to return at a later date. Using the LobbyFox kiosk prevents solicitors and unscheduled guests from distracting employees by politely and quietly informing them that the facility is not allowing walk-ins. The LobbyFox check-in kiosk frees up employees’ time from having to personally reject the visitor’s access to your facility.
LobbyFox is an excellent tool to keep your visitors, hosts, and network safe, secret, and secure. LobbyFox eliminates sign-in sheets which make it easy for visitors to see who else is visiting, and also provides the capability for specific types of visitors to only be able to seethe hosts you want them to see. LobbyFox provides unlimited and indefinite cloud-based visitor log storage, which means all visitor reports are easily accessible and just a couple of clicks away. In a world more concerned than ever with the threat of cyberattacks, you can rest assured that LobbyFox has been designed from the ground up to be secure using industry-leading end-to-endAES-128 bit encryption.
Particularly in the field of high-tech, but also in a variety of industries wherein intellectual property is tightly controlled, LobbyFox empowers you to keep who has and hasn’t been visiting you private. With no paper sign-in sheet, your visitors will no longer be able to see which customers, vendors, or regulators are visiting your facility, preventing your competitors from discovering which business relationships you’re maintaining. Not every visitor should be able to visit all of your staff, which is why your LobbyFox kiosk can be customized to specify the hosts that certain types of visitors can view when checking in. For example, a delivery driver probably shouldn’t be distracting a CEO. The key tenet of LobbyFox is maximizing efficiency and boosting the productivity of your workforce, and the LobbyFox philosophy towards host privacy is a further means toward this end.
Easily manage multiple kiosks or kiosk locations from a single account, and an unlimited number of hosts, departments, employees, and visitors can be managed with just a single kiosk. All user permissions can be easily managed and changed with multiple administrators of the system, any of which can be located anywhere in the world. With cybersecurity best practices at front of mind, LobbyFox has been designed to make it simple and fast to update, add or remove users’ permissions. Any visitor list can also be accessed from any of your other locations, making LobbyFox a truly global visitor management solution.
At LobbyFox, we are passionate about providing a visitor management system that fits the specific needs of manufacturing facilities while offering visitors and employees a seamless experience. Contractors, delivery drivers, vendors, job applicants, and all other types of visitors receive the right amount of information to conduct their business safely and quickly, without creating additional work for your employees. We pride ourselves on our real, authentic relationships with our clients, and work closely to customize a solution made just for you. Our goal is to never stop evolving, finding better and more efficient ways to offer professional, safe, and convenient experiences for everyone.
We offer a 100% turnkey solution tailored specifically to the manufacturing industry. LobbyFox provides the following features, right at your fingertips:
The LobbyFox platform offers a solution created for manufacturing, for every type of visitor. Our experts work to constantly improve the software as the needs of the industry evolve. We would love to help streamline your manufacturing visitor check-in process.