By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.

Top 7 Ways LobbyFox Increases Efficiency In Logistics & Shipping

The common goal of most shipping and receiving departments is to move materials and products efficiently and quickly. Logistics departments (shipping and receiving) can often face sudden interruptions such as price increases, receiving errors, shipping delays, or even bad weather. For a department that depends on the ability to be reactive and make decisions quickly, insight into what's happening and live data are heavily relied upon. Here are seven ways that a visitor management system can improve the operations of your logistics department.

#1: Eliminates Language Barrier

Jump To

#2: Check-In Without Leaving Your Vehicle

Jump To

#3: Provide Detailed Instructions to the Driver About Your Processes.

Jump To

#4: Text Drivers Directly with Instructions

Jump To

#5: Live Visitor Dashboard

Jump To

#1: Eliminates Language Barrier

Language barriers and accents can impact communication and create unnecessary confusion and frustration. LobbyFox comes pre-configured with six languages (32 by the end of the year) and allows the driver to check in and receive instructions in their preferred language. This eliminates confusion, substantially increases policy adoption and direction following, increases efficiency, and creates a welcoming environment.

Lobby Fox demonstrates multi-language support with image of "hello" in different languages.

Photo of the Author
Sarah Ganote
October 3, 2022

Sarah is the Communications Coordinator for LobbyFox, and loves collaborating with the sales and marketing team to enhance the LobbyFox brand. When she's not at work Sarah can be found listening to podcasts, traveling, or playing games on her Nintendo Switch.

#2: Check-In Without Leaving Your Vehicle

LobbyFox allows the scanning of QR codes to check in, allowing a driver to scan a code from his truck without exiting.

The flow of shipping and receiving greatly changes from one facility to another simply based on the facility's layout. If it makes more sense for drivers to stay in the vehicle during check-in, a guard shack isn’t your only option. QR codes can be printed on any material, in any size, and hung anywhere. Great for gates, harsh environments, or anywhere without power or electricity. Drivers can scan the QR code with the camera of their mobile device. It takes them directly to the kiosk to check in from the comfort of their vehicle.

Photo of the Author
Sarah Ganote
October 3, 2022

Sarah is the Communications Coordinator for LobbyFox, and loves collaborating with the sales and marketing team to enhance the LobbyFox brand. When she's not at work Sarah can be found listening to podcasts, traveling, or playing games on her Nintendo Switch.

#3: Provide Detailed Instructions to the Driver About Your Processes.

LobbyFox can play orientation videos to help your guests understand your facility.

Because LobbyFox is completely customizable, your delivery drivers will only receive the exact information they need to execute their job effectively. Use the video to show the driver where to proceed. Use forms to collect trailer or invoice information, gain acknowledgments, etc. Don’t need any of that information? Skip it!

Photo of the Author
Sarah Ganote
October 3, 2022

Sarah is the Communications Coordinator for LobbyFox, and loves collaborating with the sales and marketing team to enhance the LobbyFox brand. When she's not at work Sarah can be found listening to podcasts, traveling, or playing games on her Nintendo Switch.

#4: Text Drivers Directly with Instructions

Text a truck driver what dock to unload in with Lobby Fox.

Drivers can receive text instructions upon check-in. If you need your driver to hold in a waiting lot until a dock opens, communicating that to a driver is a breeze with LobbyFox. Say goodbye to CB radio channels that are hard to understand or leave drivers waiting for instructions that are specific to them.

Photo of the Author
Sarah Ganote
October 3, 2022

Sarah is the Communications Coordinator for LobbyFox, and loves collaborating with the sales and marketing team to enhance the LobbyFox brand. When she's not at work Sarah can be found listening to podcasts, traveling, or playing games on her Nintendo Switch.

#5: Live Visitor Dashboard

Lobby Fox visitor management platform allows you to view current visitors from anywhere.

LobbyFox’s “current visitors” tab gives you more visibility into who is on premise as well as a direct way to communicate with them. Communication with truck drivers needs to be quick and efficient to ensure that the drivers stay on schedule with their routes and so that the facility can avoid extra fees. Customizable forms allow you to collect exactly the information you need and the dashboard conveniently displays it. Your LobbyFox dashboard conveniently displays:

  • - Driver Name
  • - Photo of the driver
  • - The amount of time they’ve been checked in
  • - The door or gate they entered through
  • - The drivers responses to any forms they submitted

Without leaving the dashboard, you can:

  • - Directly text any visitor
  • - View full profile
  • - Check Out the visitor

What about emergencies? Truck drivers in the parking lot could be extremely vulnerable to inclement weather without clear instructions. The live visitor dashboard sends emergency communication to all checked-in visitors and staff with the click of a button, in the language they selected upon check in.

Photo of the Author
Sarah Ganote
October 3, 2022

Sarah is the Communications Coordinator for LobbyFox, and loves collaborating with the sales and marketing team to enhance the LobbyFox brand. When she's not at work Sarah can be found listening to podcasts, traveling, or playing games on her Nintendo Switch.

#6: Exportable Records and Reports

Lobby Fox visitor logs help with audits and compliance.

With LobbyFox you can easily search through historical visitor reports stored in the cloud, meaning you don’t have to worry about data being lost! Reports can be conveniently exported should you ever need to show who was at your facility on any given day and time.

Photo of the Author
Sarah Ganote
October 3, 2022

Sarah is the Communications Coordinator for LobbyFox, and loves collaborating with the sales and marketing team to enhance the LobbyFox brand. When she's not at work Sarah can be found listening to podcasts, traveling, or playing games on her Nintendo Switch.

#7: Improves Communication

Poor communication can be detrimental to the structure of your business. Failing to provide clear instructions to your visitors makes them feel unimportant and could damage your reputation. LobbyFox greets your guests and sets professional expectations for their visit. Control the conversation and treat your visitors the way you want them to be treated, every single time.

LobbyFox can help to keep things moving and minimize frustration with your drivers because they are better informed and educated. Automating your check-in may even help reduce driver detention fees or customer credits that can quickly add up. Read more.

Photo of the Author
Sarah Ganote
October 3, 2022

Sarah is the Communications Coordinator for LobbyFox, and loves collaborating with the sales and marketing team to enhance the LobbyFox brand. When she's not at work Sarah can be found listening to podcasts, traveling, or playing games on her Nintendo Switch.

Recommended Reading

Lobby Fox offers live demos daily!
Live Demos Daily

LobbyFox visitor management experts are giving live, one-on-one demos every day. Ask whatever's on your mind, and get a better feel for how LobbyFox will transform your lobby in an instant.

Schedule Your Live Demo