Safety and hazard training at industrial facilities is rapidly evolving thanks to the disruptions brought about by digital technologies. Formerly, safety and hazard training focused primarily on employees with no more than an afterthought given to the safety and hazard prevention for visitors of industrial facilities.
Now all that is changing thanks to the adoption of visitor management software by industrial facilities around the world. These powerful software programs have revolutionized the ways in which hazard prevention is approached within the context of designing safety training programs. The reality is facilities are just as accountable for the safety of their visitors as they are their staff. Digital visitor management systems have become a core part of updating the safety of an industrial facility as they help to govern who has permission to enter a facility as well as streamlining the visitor’s orientation process. Let’s take a closer look at four tips for future-proofing your safety and hazard training using visitor management software
To effectively manage the security of your facility, you must know who is on your premises at all times. For this reason, a core part of future-proofing your safety and hazard training is learning how to implement a visitor management system to monitor visitors. With Transmission, there is a record of when a visitor entered your facility and when they left. Additionally, each visitor is required to submit key data points such as their name, phone number, email address, photograph, who they are there to see, and more. This data is securely stored by the visitor management software so that it can be accessed should an issue arise during their visit.
Not all guests are wanted at your facilities. For a variety of reasons, there are certain individuals that could fail a health screening or pose a security threat.s to your company. Modern safety and hazard training protocols include the use of cutting-edge visitor management software to screen visitors and deny access to those persons who are present on exclusion lists or who don’t meet set criteria upon check-in. The visitor management software receives the inputs from unwanted visitors and then discretely issues a dismissal message without causing a scene in your lobby.
Many industrial facilities require visitors to sign legal documents including non-disclosure agreements, on-site rules acknowledgements, waivers, and more. Being mindful to include these documents seamlessly in the pre-registration or check-in process is an important part of modern safety and hazard training for facilities.
Visitor management software is a powerful tool to help ensure visitors comply with the signing of all legal documents prior to being admitted to your facility. These documents are easily presented to guests through the via visitor management software on the lobby kiosk, ands at your facility. Moreover, once a visitor has signed the required documents, the visitor management system securely stores this information. Subsequently, if a guest violates any of the agreements encompassed in the documents, you can easily pull up the executed documents from the visitor management platform.
Traditional paper logbooks that are used to record the entries of visitors at facilities have serious shortcomings when it comes to keeping everyone safe during emergencies. With a paper logbook, how do you know if a certain guest is still on the premises?
When it comes to future-proofing your safety and hazard training, it’s vital that you use visitor management software to get a real-time view of precisely who is in your facilities when emergencies occur. With this automated, up-to-date data, you can manage emergencies far more effectively than you used to with paper logbooks.
When an emergency evacuation takes place, your staff can quickly identify all visitors who are still in your building to make sure everyone exits and is accounted for during the evacuation. Additionally, a visitor management platform will automatically send notifications to all visitors in your building letting them know that there is an emergency and that they must exit the building or take shelter in a designated area.