Gain Efficiency with Visitor Management Software Kiosks

Studies have shown that visitor orientation is one of the primary reasons for wasted productivity amongst employees in administrative departments. The LobbyFox visitor management system check-in kiosk eliminates time spent on monotonous visitor orientations, increasing overall productivity by allowing staff that would otherwise be conducting these orientations to focus on their other responsibilities. By using LobbyFox’s innovative pre-registration functionality, future visitors can complete orientations before their arrival. This ensures a smoother orientation process and prevents overcrowding in the lobby.

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Not all visitors have the same requirements, which is why it is so important to be able to customize each visitor’s check-in process. LobbyFox can customize the correct orientation video based on what visitor type is
completing the intake process. This means, for example, a visiting contractor can get a safety and hazard orientation, while a visiting executive can get a brief video about the facility’s production growth. Automating the orientation process leads to a much more consistent check-in experience for visitors, ensuring that no part of orientation is ever missed, as well as a significant increase in productivity and efficiency and therefore overall cost savings. From safety briefings, videos reviewing company history or products that are manufactured, to instructions on how to access the facility, clients have saved time and money by streamlining their orientation processes with LobbyFox visitor management systems.

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Outdated methods of visitor check-ins can be time-consuming, require the need to purchase and waste unnecessary office materials, and take up spacefor record-keeping. Using a visitor management system like LobbyFox, however, means that each and every visit an individual has made to the facility will be recorded electronically along with timestamps for check-ins and check-outs. This innovative software also maintains a record of the reason for each guest’s visit—e.g. was the visit a walk-in, a scheduled appointment, an inspection—as well as who the host of that visit was, if applicable.

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LobbyFox allows users to view visitor profiles, reference previous visitor records, and even send text updates to their visitors while they are checked in. Notifications can be customized to each individual visitor type with the functionality to even notify entire departments of visitor updates, which can be particularly useful when important visitors arrive. LobbyFox has been built from the ground up to do the mundane work of maintaining current and historical visitor records, increasing adherence to compliance standards. This makes it simple to search and pull the facility’s visitor records if they need to be referenced at a later date with LobbyFox’s cloud-based database. LobbyFox clients are able to access visitor reports by date, name, and can even view historical signed and timestamped NDAs, or health screening outcomes. Having the necessary information easily accessible and permanently available can go a long way to mitigating legal liability, and in some cases can even prevent lawsuits entirely.

Every lobby manager dreads having to turn away unscheduled guests. Whether it’s walk-in job applicants or solicitors, the regular disturbances of nonessential visitors can take a huge toll on work output. Check-in kiosks caneliminate the awkwardness of turning an unscheduled or unwanted visitor away by providing an automatic dismissal, right on screen. Especially in a post-pandemic world, front desk personnel have grown to appreciate LobbyFox as it provides a no-contact solution for dealing with visitors that aren’t permitted to check in.

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LobbyFox gives our clients the ability to screen their visitors, and even if a scheduled visitor fails a health screening, for example, they can be automatically asked to leave and reschedule later. Beyond health screenings, many of our clients question visitors about safety protocols to gain and record their acknowledgement before they enter the facility. This is a key way that LobbyFox helps facilities mitigate their exposure to lawsuits related to on-premises injuries. Using a LobbyFox check-in kiosk also helps our clients prevent solicitors or other unscheduled visitors from distracting employees by discreetly and politely informing them that the facility is not allowing walk-ins. This can easily be followed up with a recommendation to attempt to schedule an appointment instead. LobbyFox will help you to ensure that any visitors, wanted or unwanted, will walk away with a professional impression of their experience within your lobby, even when they are being denied access to enter.

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With LobbyFox, you won’t find anyone more passionate about providing a visitor management system that fits the specific needs of manufacturing facilities. Whether your visitors are contractors, delivery drivers, vendors, or job applicants, all receive the precise amount of information needed to checkin, and all receive a perfectly seamless experience. We pride ourselves on our real, authentic relationships with our clients, and work with them daily to provide customized solutions, specific for their needs. Our goal is to never stop evolving, and to never stop finding better and more efficient ways to offer safe, quick, and professional experiences for all of your visitors. We offer a 100% turnkey solution that provides a platform tailored specifically to the manufacturing industry. LobbyFox provides the following features, right at your fingertips:

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The LobbyFox Platform offers a solution created for manufacturing, made for every type of visitor. Our experts work to constantly improve the software as the needs of the industry evolve. We would love to help streamline your manufacturing visitor check-in process.

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